Migrate from Aruba Billing to FatturaSmart
Switching from Aruba Fatturazione (Aruba Billing) to FatturaSmart is simple and fast. This guide walks you through transferring all your data step by step: clients, suppliers, products, and previously issued invoices.
What you can migrate
FatturaSmart supports direct import of data exported from Aruba:
| Data Type | Importable | Notes |
|---|---|---|
| Clients and Suppliers | ✅ Yes | All registry data, addresses, and contacts |
| Products and Services | ✅ Yes | Name, description, prices, and VAT rates |
| Issued Invoices | ✅ Yes | Import XML and P7M invoice files |
| Received Invoices | ✅ Yes | Import XML and P7M invoice files |
Good news: You don’t need to enter anything manually. FatturaSmart reads the files exported from Aruba and automatically creates all registries and documents in your new account.
Before you begin
To complete the migration you’ll need:
- An active FatturaSmart account (if you don’t have one yet, register for free)
- Access to your Aruba Fatturazione account
- A few minutes of time
Important: Export your data from Aruba BEFORE cancelling your subscription or letting it expire. After deactivation, you may no longer have access to export files and your invoice archive.
Step 1: Export clients from Aruba
How to export
- Log into Aruba Fatturazione
- From the menu go to Anagrafiche (Registry) → Clienti (Clients)
- Click the Export button (icon with downward arrow)
- Select Excel or CSV format
- Save the file to your computer
Tip: If you also have suppliers, repeat the procedure from the Suppliers section to export them separately.
Import into FatturaSmart
- Log into FatturaSmart
- From the sidebar menu click on Contacts
- Click the Import button in the top right corner
- Select Import from Aruba
- Drag the exported file to the indicated area or click to select it
- Click Upload File
- Wait for the import to complete
Accepted formats: CSV, XLS, and XLSX. Use the same format you exported from Aruba.
What happens after import
At the end you’ll see a summary with:
- New items: clients that didn’t exist and were created
- Updated items: existing clients that were updated with new data
For each imported client you’ll see: company name, VAT number, and fiscal code.
Step 2: Export products from Aruba
How to export
- In Aruba Fatturazione go to Anagrafiche → Prodotti e Servizi (Products and Services)
- Click the Export button
- Choose Excel or CSV format
- Save the file to your computer
Import into FatturaSmart
- In FatturaSmart go to Products (in the sidebar menu, under Contacts)
- Click the Import button in the top right corner
- Select Import from Aruba
- Drag the file to the upload area
- Click Upload File
- Verify the import results
Tip: If some products have the same name as products already in FatturaSmart, they will be automatically updated instead of creating duplicates.
Step 3: Import issued invoices
Electronic invoices in Italy are XML files. To import previously issued invoices, you need to download the original XML files.
Where to find XML files
Option A - From Aruba Fatturazione:
- Go to Fatture (Invoices) → Emesse (Issued)
- For each invoice, click the three dots (⋮) or the download icon
- Select Download XML or Download P7M (signed invoice)
- Save all files in a folder on your computer
Bulk download: Some Aruba plans allow you to select multiple invoices and download them all at once. Look for “Export selected” or “Bulk download” options.
Option B - From Tax Portal (recommended for complete archives):
- Access Fatture e Corrispettivi from the Italian Revenue Agency
- Go to Consultazione → Fatture elettroniche e altri dati IVA → Fatture emesse
- Download the XML files of the invoices you want to import
Tip: The Tax Portal contains ALL your issued invoices, even those sent with other software before Aruba. It’s the best way to have a complete archive.
Import into FatturaSmart
- In FatturaSmart go to Sent Invoices (in the sidebar menu)
- Click the Import button at the top
- Drag the XML or P7M files to the upload area or select an entire folder
- FatturaSmart will process each file and show you the import status:
- ✅ Imported: invoice added successfully
- ❌ Error: problem with the file (you’ll see the specific reason)
Accepted formats: XML and P7M files (digitally signed by Aruba). You can import multiple files at once or select an entire folder.
Note: Imported invoices will be saved in FatturaSmart as historical documents. They will not be re-sent to SDI (they were already delivered previously via Aruba).
Step 4: Import received invoices
Follow the same procedure as issued invoices, but from the Received Invoices section:
Where to find XML files
From Aruba Fatturazione:
- Go to Fatture → Ricevute (Received)
- Download the XML or P7M files of the invoices you want to keep
From Tax Portal (recommended):
- Access Fatture e Corrispettivi
- Go to Consultazione → Fatture elettroniche e altri dati IVA → Fatture ricevute
- Download the XML files
Import into FatturaSmart
- Go to Received Invoices in the sidebar menu
- Click Import
- Upload the XML or P7M files
- Verify the results
Tip: After completing the migration, connect your Tax Portal to FatturaSmart to automatically receive new passive invoices. Learn how →
Step 5: Configure the SDI channel
Essential step: To receive invoices directly in FatturaSmart (without going through Aruba), you need to update your recipient code with your suppliers and/or in the Tax Portal.
The FatturaSmart recipient code
The FatturaSmart SDI code is: XN9X2BU
How to update the recipient code
Option 1 - Notify your suppliers:
Send a communication to your main suppliers indicating the new recipient code. Here’s an example message:
“We inform you that our new recipient code for electronic invoicing is XN9X2BU. Please update your records for future invoices.”
Option 2 - Register it in the Tax Portal (recommended):
- Access Fatture e Corrispettivi
- Go to Registrazione → Registrazione dell’indirizzo telematico
- Enter the code XN9X2BU
- Confirm the registration
By registering the code in the Tax Portal, all invoices addressed to you will be automatically delivered to FatturaSmart, even if the supplier uses a different or generic recipient code.
Recommended migration order
For best results, import data in this order:
Clients and Suppliers
Import registries first so documents can be linked correctly
Products and Services
Import the product catalog to have it ready for new invoices
Issued and Received Invoices
Import document history to have everything in one place
Configure SDI Code
Update the recipient code to receive invoices in FatturaSmart
Post-migration verification
After completing the import, verify that everything was transferred correctly:
Control checklist
- Open the Contacts section and verify all clients are present
- Check that main data is correct (VAT number, address, recipient code)
- Open the Products section and verify prices and VAT rates
- Scroll through Sent Invoices to verify history is complete
- Check the imported Received Invoices
- Verify the SDI code was registered correctly
Missing data? If some fields weren’t imported correctly, you can edit them manually by clicking on the item and then “Edit”.
Frequently asked questions
How long does the migration take?
Most users complete the migration in 15-30 minutes. The time depends on the amount of data to import:
- 50 clients and 100 invoices: about 10 minutes
- 500 clients and 1000 invoices: about 30 minutes
Will data be duplicated if I import twice?
No. FatturaSmart recognizes existing records (via VAT number for clients, code for products) and updates them instead of creating duplicates.
Can I continue using both software during the transition?
Yes. You can keep Aruba Fatturazione active during the FatturaSmart trial period. Once you’ve verified everything works correctly, you can close the old account.
Are invoice numbers maintained?
Imported invoices keep their original numbers. For new invoices, FatturaSmart will use the numbering you configured in your profile. Learn how to configure numbering →
What happens if an XML file isn’t imported?
If a file has errors, you’ll see the specific problem message. The most common causes are:
- Damaged or incomplete file
- File not in valid XML format
- Invoice already exists in the system
You can retry with a new file or contact support.
Do P7M (signed) files from Aruba work?
Yes. FatturaSmart accepts both XML and P7M files. P7M files are digitally signed invoices and are processed correctly.
Are registered payments imported?
Payment information is not included in standard XML files. After import, you’ll need to manually register payments already received or use the automatic payment registration feature.
Do I need to configure anything before I start invoicing?
After migration we recommend:
- Verify your business profile data
- Connect the Tax Portal to automatically receive passive invoices
- Register the new recipient code (XN9X2BU)
- Configure the invoice template if you want to customize it
What changes from Aruba for sending invoices?
With FatturaSmart:
- SDI transmission is direct, without intermediaries
- You receive delivery notifications in real-time
- You can send invoices to Public Administration
- You have a simpler and faster interface
Comparison: Aruba vs FatturaSmart
| Feature | Aruba Fatturazione | FatturaSmart |
|---|---|---|
| Unlimited invoices | ❌ Limited by plan | ✅ Included in all plans |
| WhatsApp support | ❌ No | ✅ Personal responses |
| Automatic Tax Portal | ✅ Yes | ✅ Yes |
| Multi-company | ✅ Paid add-on | ✅ Included |
| Journal | ⚠️ Limited | ✅ Complete |
| Cost centers | ❌ No | ✅ Included |
| Interface | Complex | Simple and intuitive |
| Speed | Slow | Fast |
Need help with the migration?
If you have difficulties during the data transfer, we’re here to help:
- WhatsApp: +39 351 410 2536 - Personal responses, no bots!
- Email: info@fatturasmart.com
We can guide you step by step through the migration or, if you prefer, we can handle it for you.
