Migrate from Fatture in Cloud to FatturaSmart

Switching from Fatture in Cloud to FatturaSmart is simple and fast. This guide walks you through transferring all your data step by step: clients, suppliers, products, and previously issued invoices.

What you can migrate

FatturaSmart supports direct import of data exported from Fatture in Cloud:

Data Type	Importable	Notes
Clients and Suppliers	✅ Yes	All registry data, addresses, and contacts
Products and Services	✅ Yes	Name, description, prices, and VAT rates
Issued Invoices	✅ Yes	Import XML invoice files
Received Invoices	✅ Yes	Import XML invoice files

Good news: You don’t need to enter anything manually. FatturaSmart reads the files exported from Fatture in Cloud and automatically creates all registries and documents in your new account.

Before you begin

To complete the migration you’ll need:

An active FatturaSmart account (if you don’t have one yet, register for free)
Access to your Fatture in Cloud account
A few minutes of time

Important: Export your data from Fatture in Cloud BEFORE cancelling your subscription. After deactivation, you may no longer have access to export files.

Step 1: Export clients from Fatture in Cloud

How to export

Log into Fatture in Cloud
From the sidebar menu go to Anagrafiche (Registry) → Clienti/Fornitori (Clients/Suppliers)
Click the Export button in the top right corner
Select the export format (Excel or CSV)
Save the file to your computer

Import into FatturaSmart

Log into FatturaSmart
From the sidebar menu click on Contacts
Click the Import button in the top right corner
Select Import from Fatture In Cloud
Drag the exported file to the indicated area or click to select it
Click Upload File
Wait for the import to complete

Accepted formats: CSV, XLS, and XLSX. Use the same format you exported from Fatture in Cloud.

What happens after import

At the end you’ll see a summary with:

New items: clients that didn’t exist and were created
Updated items: existing clients that were updated with new data

For each imported client you’ll see: company name, VAT number, and fiscal code.

Step 2: Export products from Fatture in Cloud

How to export

In Fatture in Cloud go to Prodotti (Products)
Click the Export button
Save the file to your computer

Import into FatturaSmart

In FatturaSmart go to Products (in the sidebar menu, under Contacts)
Click the Import button in the top right corner
Select Import from Fatture In Cloud
Drag the file to the upload area
Click Upload File
Verify the import results

Tip: If some products have the same name as products already in FatturaSmart, they will be automatically updated instead of creating duplicates.

Step 3: Import issued invoices

Electronic invoices in Italy are XML files. To import previously issued invoices, you need to download the original XML files.

Where to find XML files

Option A - From Fatture in Cloud:

Go to the Issued Invoices section
For each invoice, download the XML file by clicking the download icon
Save all files in a folder on your computer

Option B - From Tax Portal (Cassetto Fiscale):

Access Fatture e Corrispettivi from the Italian Revenue Agency
Go to Consultazione → Fatture elettroniche e altri dati IVA → Fatture emesse
Download the XML files of the invoices you want to import

Import into FatturaSmart

In FatturaSmart go to Sent Invoices (in the sidebar menu)
Click the Import button at the top
Drag the XML files to the upload area or select an entire folder
FatturaSmart will process each file and show you the import status:
- ✅ Imported: invoice added successfully
- ❌ Error: problem with the file (you’ll see the reason)

Accepted formats: XML and P7M files (digitally signed invoices). You can import multiple files at once or select an entire folder.

Note: Imported invoices will be saved in FatturaSmart as historical documents. They will not be re-sent to SDI (they were already delivered previously).

Step 4: Import received invoices

Follow the same procedure as issued invoices, but from the Received Invoices section:

Where to find XML files

From Tax Portal (recommended):

Access Fatture e Corrispettivi
Go to Consultazione → Fatture elettroniche e altri dati IVA → Fatture ricevute
Download the XML files

Import into FatturaSmart

Go to Received Invoices in the sidebar menu
Click Import
Upload the XML files
Verify the results

Tip: After completing the migration, connect your Tax Portal to FatturaSmart to automatically receive new passive invoices. Learn how →

Recommended migration order

For best results, import data in this order:

Clients and Suppliers

Import registries first so documents can be linked correctly

Products and Services

Import the product catalog to have it ready for new invoices

Issued and Received Invoices

Import document history to have everything in one place

Post-migration verification

After completing the import, verify that everything was transferred correctly:

Control checklist

Open the Contacts section and verify all clients are present
Check that main data is correct (VAT number, address, recipient code)
Open the Products section and verify prices and VAT rates
Scroll through Sent Invoices to verify history is complete
Check the imported Received Invoices

Missing data? If some fields weren’t imported correctly, you can edit them manually by clicking on the item and then “Edit”.

Frequently asked questions

How long does the migration take?

Most users complete the migration in 15-30 minutes. The time depends on the amount of data to import:

50 clients and 100 invoices: about 10 minutes
500 clients and 1000 invoices: about 30 minutes

Will data be duplicated if I import twice?

No. FatturaSmart recognizes existing records (via VAT number for clients, code for products) and updates them instead of creating duplicates.

Can I continue using both software during the transition?

Yes. You can keep Fatture in Cloud active during the FatturaSmart trial period. Once you’ve verified everything works correctly, you can close the old account.

Are invoice numbers maintained?

Imported invoices keep their original numbers. For new invoices, FatturaSmart will use the numbering you configured in your profile. Learn how to configure numbering →

What happens if an XML file isn’t imported?

If a file has errors, you’ll see the specific problem message. The most common causes are:

Damaged or incomplete file
File not in valid XML format
Invoice already exists in the system

You can retry with a new file or contact support.

Are registered payments imported?

Payment information is not included in standard XML files. After import, you’ll need to manually register payments already received or use the automatic payment registration feature. Learn how →

Can I import from other software besides Fatture in Cloud?

Yes! FatturaSmart also supports import from:

Aruba Billing: same procedure, select “Import from Aruba”
Custom CSV files: use our template to import from any software

Do I need to configure anything before I start invoicing?

After migration we recommend:

Verify your business profile data
Connect the Tax Portal to automatically receive passive invoices
Configure the invoice template if you want to customize it

Comparison: Fatture in Cloud vs FatturaSmart

Feature	Fatture in Cloud	FatturaSmart
Unlimited invoices	❌ Basic plan limited	✅ Included in all plans
WhatsApp support	❌ No	✅ Personal responses
Automatic Tax Portal	✅ Yes	✅ Yes
Multi-company	✅ Paid add-on	✅ Included
Journal	✅ Yes	✅ Yes
Cost centers	✅ Paid add-on	✅ Included

Need help with the migration?

If you have difficulties during the data transfer, we’re here to help:

WhatsApp: +39 351 410 2536 - Personal responses, no bots!
Email: info@fatturasmart.com

We can guide you step by step through the migration or, if you prefer, we can handle it for you.