Customize Invoice Template
FatturaSmart allows you to customize the appearance of your PDF invoices to make them more professional and consistent with your brand identity. You can choose the primary color, graphic template, and typography font.
What can you customize?
The available customization options are:
| Element | Description |
|---|---|
| Color | The primary color used in headers and graphic elements of the invoice |
| Template | The graphic layout of the PDF (element positioning, visual style) |
| Font | The typography used for all text |
Real-time preview: As you modify settings, you’ll immediately see how your invoice will look thanks to the automatic preview.
Accessing the settings
- Log in to FatturaSmart
- Click on Profile in the sidebar menu
- Select PDF Customization
Choosing the color
The primary color is used for headers, borders, and other graphic elements of the invoice.
- In the Color section, click on the color picker
- Choose your desired color from the palette
- Alternatively, enter the hexadecimal code directly (e.g.,
#06b6d4)
Tip: Use colors from your logo or brand identity for a consistent and professional look.
Choosing the template
The template determines the layout and arrangement of elements in the PDF invoice.
- In the Template section, open the dropdown menu
- Select your preferred template from the available options
- The preview updates automatically
Each template has a different layout for:
- Logo position
- Business data arrangement
- Products/services table style
- Totals formatting
Choosing the font
The font affects the readability and typographic style of the invoice.
- In the Font section, open the dropdown menu
- Select your preferred font
- The preview immediately shows the result
Advice: Choose readable and professional fonts. Avoid overly elaborate fonts that could compromise data readability.
Saving your changes
After choosing your preferences:
- Check the preview on the right side of the screen
- If you’re satisfied, click the Save button
- The message “Settings saved” will appear
Note: The Save button is only active when you’ve modified at least one setting compared to the current configuration.
Adding your company logo
Your company logo is not configured in the PDF Customization section, but in the Profile Settings.
How to upload the logo
- Go to Profile → Settings
- In the Large Logo section, click Upload large logo
- Select a PNG or JPG file (maximum 3 MB)
- Click Save at the bottom of the page
Logo types
FatturaSmart supports two logos:
| Type | Usage | Maximum size |
|---|---|---|
| Large Logo | Invoice header (primary logo) | 3 MB |
| Small Logo | Invoice footer and profile menu | 1 MB |
Preview: When you upload a new logo, you’ll see a preview alongside the current logo. The new logo will only be saved when you click “Save”.
Invoice preview
The preview in the PDF Customization section shows how an invoice will look with the current settings:
- Updates automatically as you modify settings
- Shows a sample invoice with all elements
- Allows you to evaluate colors, fonts, and layout together
Loading time: The preview updates after a brief 200ms pause from your changes, to avoid too many requests while typing.
Frequently asked questions
Do the changes apply to already issued invoices?
No. Customizations only apply to new invoices you will issue. Invoices already sent to the Tax System retain the appearance they were generated with.
Can I have different templates for different profiles?
Yes. Each business profile has its own customization settings. If you manage multiple companies, you can configure a different look for each one.
Does the color affect readability?
The color is mainly applied to decorative elements and headers. The main text always remains readable in black on a white background.
Can I return to default settings?
You can always modify the settings at any time. If you want to restore the original values, select the default template, font, and color from the menu.
Should the logo have a transparent background?
It’s recommended but not required. PNG files with transparent backgrounds integrate better into the invoice layout.
Next steps
After customizing your template:
- Create a test invoice to verify the final result
- Download the PDF to see the actual printed appearance
- Configure your balance accounts to track payments
Need help?
If you have questions about template customization:
- WhatsApp: +39 351 410 2536
- Email: info@fatturasmart.com
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